How to Add Extra Charges to Your Wild Apricot Events

Wild Apricot simplifies event management for organizations, but did you know you can enhance your revenue by incorporating extra charges for your events? Whether it’s for add-ons, merchandise, or additional fees, this feature allows you to customize your event registration process and maximize your income potential.

Key Benefits

  • Increased Revenue: Generate additional income by offering optional extras or charging for specific event features.
  • Flexibility: Tailor your event pricing to suit different needs and preferences of attendees.
  • Streamlined Registration: Provide a seamless registration experience where attendees can select and pay for extras during signup.

How to Set Up Extra Charges

  1. Log in to your Wild Apricot account and navigate to the “Events” section.
  2. Select the event you want to modify and click on “Registration Form”
  3. Add a new field and select one of the “Extra Charge” fields that have an icon with a small $ sign on it. You can choose from a variety of extra charge fields you want to add (e.g., fixed amount, a list of options or charge multiplier).
  4. Configure the charge details, including name, description, options and whether the field is mandatory.
  5. Save your changes to the event and preview the event registration form to ensure everything looks as intended.

Best Practices

  • Clear Descriptions: Provide detailed descriptions for each extra charge field to avoid confusion for attendees, possibly in a separate section on the form
  • Optional Extras: Offer a variety of optional extras to cater to different fees or charges that are added to the ticket being purchased
  • Track Revenue: Utilize Wild Apricot’s reporting features to track revenue generated from extra charges.

By leveraging Wild Apricot’s extra charges feature, you can elevate your events, provide additional value to attendees, and boost your organization’s financial resources. So, don’t hesitate to explore this powerful tool and unlock new revenue streams for your events.

About the author

Alex is a pioneer in using the cloud to meet the needs of small and medium sized business (SMBs) and membership-based organizations. He has a BSc in computer science from the University of Michigan and has worked as a product manager at two Internet startups. Alex is a father of 2 and plays the trumpet for fun. He is the founder and the president of the University of Michigan Alumni Club of Toronto.